Enter and Process Transactions in DPS and QuickBooks Online

When you use QuickBooks integration with DPS, you enter certain transactions in DPS and other transactions in QuickBooks Online.

Transactions are automatically updated in the other product at the time interval specified by your system administrator. Additionally, you can run the update process at any time by clicking the Process Changes Now button on the Integration Setup tab in the QuickBooks integration utility.

The following tables show you which transactions are shared between DPS and QuickBooks Online and where you must enter them.

Transactions You Enter in DPS

In DPS	Result
Enter, approve (optional), and post timesheets.	Timesheet hours are added to QuickBooks Online for processing payroll.
Enter, approve (optional), and post employee expense reports.	Expense reports are added as vendor bills in QuickBooks Online.
Enter and post billing invoices.	Billing invoices are added to QuickBooks Online.
Enter billing transfers.	Journal entries are added to QuickBooks Online.
Enter and post accounts payable vouchers.	AP vouchers are added as vendor bills in QuickBooks Online.
Enter and post journal entries.	Journal entries are added to QuickBooks Online.
Enter and post consultant accruals.	Journal entries for consultant accruals are added to QuickBooks Online.
Enter and post units.	Journal entries for unit costs are added to QuickBooks Online.
Run revenue generation and post it.	Revenue generation journal entries are added to QuickBooks Online.

Transactions You Enter in QuickBooks Online

In QuickBooks Online	Result
Process payroll using hours from DPS.	No data is updated in DPS.
Pay the vendor bills for employee expense reports from DPS.	Expense report payments are added to DPS.
Enter payments received from customers for billing invoices.	Billing invoice payments are added to DPS.
Pay the vendor bills for accounts payable vouchers from DPS.	AP payments are added to DPS.
Enter journal entries.	Journal entries are not added to DPS.